Las Vegas-Clark County Library District partnered with WordHerd to modernize its internal Voyager intranet by migrating from a custom ColdFusion system to a flexible, maintainable WordPress intranet solution.
The existing intranet served an important role as a central hub for staff communication, internal resources, department updates, and document access. Over time, however, the legacy platform became more difficult to maintain, update, and scale. The Library District needed a modern system that would be easier for staff to manage, more accessible across devices, and better suited for long-term internal communication.
WordHerd rebuilt the intranet in WordPress, creating a secure and user-friendly internal platform designed around staff needs, content management efficiency, and long-term maintainability.
The Challenge
The Library District’s previous intranet was built on a custom ColdFusion platform. While it had supported internal operations for many years, the system presented several common challenges associated with aging custom intranet software:
- Content updates required more technical involvement than ideal.
- Staff needed a more intuitive experience across desktop and mobile devices.
- Departments needed better tools for managing their own internal content.
- Internal documents and resources needed improved organization and discoverability.
- The platform needed to meet modern expectations for accessibility, security, and performance.
Because the site was an internal staff resource, the migration required a careful balance of modernization, usability, and discretion. WordHerd’s goal was to preserve the value of the existing intranet while rebuilding it on a more flexible foundation.
The Solution
WordHerd rebuilt the Voyager intranet as a WordPress-powered staff portal, using a structured content architecture designed specifically for internal communication and resource management.
The new WordPress intranet provides a centralized hub where staff can access announcements, departmental information, documents, internal resources, directory information, and events from one streamlined platform.
Key areas of the rebuild included:
Secure Staff Access
The new intranet was designed around authenticated access, with user roles and permissions configured to support different levels of content management and visibility. This allows administrators, editors, department leaders, and staff users to interact with the platform in ways appropriate to their responsibilities.
Department-Based Content Management
WordHerd created a structure that allows departments to manage and organize their own content within a consistent intranet framework. This gives teams more ownership over their information while maintaining a unified experience across the site.
News and Internal Announcements
The new intranet includes a centralized publishing system for organization-wide news, updates, and staff announcements. This helps improve communication across departments and gives staff a reliable place to find current information.
Document and Resource Organization
A major part of the rebuild focused on making internal documents and resources easier to find and manage. WordHerd implemented a structured document library with categories, search, and filtering to help staff quickly locate the forms, PDFs, policies, and reference materials they need.
Staff Directory and Internal Search
The platform includes searchable staff and resource tools to improve discoverability across the intranet. Staff can more easily find departments, people, documents, announcements, and internal resources from a centralized search experience.
Calendar and Event Support
The WordPress intranet also supports internal events, training sessions, meetings, and staff calendar content, helping the Library District centralize important internal scheduling information.
Why WordPress
WordPress provided the Library District with a flexible and familiar content management foundation that could replace the custom legacy system while reducing long-term maintenance complexity.
By moving to WordPress, the organization gained:
- Easier content editing for non-technical staff
- A more flexible structure for departments and internal resources
- Stronger long-term maintainability
- Improved accessibility and mobile usability
- A scalable platform for future intranet enhancements
- A familiar administrative experience for content managers
Rather than rebuilding the intranet as another rigid custom system, WordHerd created a platform the Library District can continue to manage and evolve over time.
The Result
The completed project transformed the Voyager intranet from a legacy ColdFusion application into a modern WordPress intranet solution built for usability, maintainability, and internal collaboration.
The new platform gives staff a more accessible and organized place to find information, while giving administrators and department editors better tools for managing content. The Library District now has a secure, scalable intranet foundation that can support internal communication, document access, departmental updates, and future growth.
Project Highlights
- Migrated a custom ColdFusion intranet to WordPress
- Rebuilt the intranet as a secure internal staff portal
- Improved content management for administrators and departments
- Created structured areas for announcements, departments, documents, staff resources, and events
- Improved search and filtering for internal content discovery
- Supported accessibility, performance, and security goals for a public-sector organization
- Delivered a more maintainable platform for long-term intranet management
